Mid-Tenancy Change - Addition Or Subtraction Of Tenant

There may be the occasion where one tenant decides to leave the tenancy and not be replaced, or a tenant may choose to join the tenancy that was not named on the original agreement. See below the ways in which we can account for these changes. 

 
1) Adding a tenant to the tenancy:
 

If you wish to proceed, you will need to email us (hello@reposit.co.uk) with the following:

  • The full property address as stated on the Reposit
  • The full name and email address of the tenant that will be moving into the property
If possible, please then attach the following documents (if not attached, we will ask for proof of these at the end of the tenancy if charges have been raise):
    • A signed copy of the deed of adherence with all the tenants including the original and incoming tenant(s)
    • A copy of the incoming tenant agreeing in writing that they agree to the original signed inventory
    • A copy of the referencing showing the incoming tenant passed all required checks via a third-party provider
The incoming tenant will need to pay a fee of £50 to be added to the Reposit. We will request this from them directly. 

It is your responsibility to make sure the incoming tenant has complete all of the signed up steps and paid their £50 Reposit fee (through their dashboard) prior to having access to the property, to ensure cover is in place for the landlord. There will be no cover in place for the landlord until the tenant(s) have complete payment.

As soon as the incoming tenant has been added to the Reposit and they have completed the payment, they will then become equally liable for any end of tenancy charges at the end of their tenancy.
 
 
2) Removing a tenant from the tenancy:
 
Option A:

You would be required to use option A if there are any deductions required from the tenancy that cannot be settled with the outgoing tenant off of the Reposit platform, or where the existing tenants are unwilling to take on the liability of the outgoing tenant.

The current Reposit would need to be checked out and the end of tenancy charges are raised against both tenants.

You would need to conduct the usual standard tenancy documents including a checkout report.

Once completed, you would need to create a new Reposit for the tenant remaining, they would then be required to pay a new Reposit fee and you would need to issue a new tenancy agreement along with a new property inventory for the new tenancy. 

 
Option B:
Prior to removing a tenant from a Reposit, you need to carry out affordability checks on the remaining tenants to ensure they can cover the increased share of rental payments. We will ask for evidence of this at the end of the tenancy if charges have been raised.

The remaining tenant(s) will need to pass the referencing criteria of affordability which is worked out by their monthly rent x 30. If the remaining tenant does not pass affordability checks, they cannot proceed to use Reposit and you would need to either check out the tenancy or find a substitute tenant to replace the outgoing tenant (follow our Straight Tenant Swap FAQ for further information on this).
 

You will also need to conduct an inspection of the property to establish whether the outgoing tenant is liable for any cleaning, damages or rent arrears. If you find they are owing any of the mentioned, you must collect payment from them directly. You will not be able to claim for any charges which the outgoing tenant is responsible for at the end of the tenancy through Reposit. You must handle this with the outgoing tenant separately.

 
Once you have carried out these checks, and the remaining tenant(s) have passed affordability checks, you will need to go ahead and email us (hello@reposit.co.uk) with the following:
  • The full property address as stated on the Reposit
  • Let us know which tenant(s) are outgoing and which tenant(s) are remaining.  

If possible, please then attach the following documents (if not attached, we will ask for proof of these at the end of the tenancy if charges have been raise):

    • The signed deed of assignment for the new tenancy
    • The signed interim (mid-tenancy) inspection report - this must be signed by the remaining tenants
    • A copy of the affordability checks showing the remaining tenant(s) was able to cover their share of increased rent
If these steps are not carried out correctly, you may not be eligible for full cover at the end of the tenancy.